Privacy Policy

1. Introduction

Welcome to Xponent Bot. We respect your privacy and are committed to protecting the personal data of our users. This Privacy Policy explains how we collect, use, and safeguard your information when you use our Discord bot and website.

2. Data We Collect

To provide our services efficiently, we collect minimal data required for functionality:

• Discord User IDs: To track XP, levels, and role rewards.
• Discord Guild (Server) IDs: To associate data with the correct server.
• Usernames & Avatars: Cached temporarily for leaderboards and rank cards.
• Message Metadata: We track when a message is sent to calculate XP, but we do not store the contents of your messages.

3. How We Use Your Data

The data we collect is exclusively used to:

• Calculate and distribute XP for server engagement.
• Display public leaderboards if the server owner enables them.
• Provide role rewards and manage automated features.
• Improve our bot's uptime, reliability, and functionality.

4. Data Sharing and Security

We do not sell, rent, or share your personal data with third parties. All data is stored in secured databases with strict access controls. Public leaderboards may expose your Discord username and avatar to others, but this can be opted out of by your server administrators.

5. Data Retention and Deletion

We retain data as long as the bot remains in your Discord server. If the bot is kicked from a server, server administrators may request a full data wipe. Individual users can also request data deletion in accordance with GDPR and CCPA by contacting our support team.

6. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us by joining our Support Server or by emailing us at admin@xponentbot.xyz.